Manage an admission application

Before you start

• Role required: Admin
• Applications are staff-entered — there is no public self-service intake.

Create an application

1. Go to Admissions and select New application.
2. Fill in the applicant's details: name, date of birth, gender, contact email and the target year group or level.
3. Select Save. The application is created in Draft status with a generated number (ADM-yyyy-0000).

Move through the workflow

Open an application and use the Move to menu to advance the status:

From	To	Notes
Draft	Submitted	Applicant details complete
Submitted	UnderReview	Review started
UnderReview	Offered	Place offered
UnderReview	Waitlisted	No place available now
UnderReview	Rejected	Application declined
Offered	Accepted	Offer accepted by applicant
Offered	Withdrawn	Applicant withdrew
Accepted	Enrolled	See Enrol an applicant

Terminal statuses (Enrolled, Rejected, Withdrawn) cannot be edited or moved.

Add documents

1. Open the application and go to the Documents tab.
2. Select Add document.
3. Enter the document type, name and a link or upload.
4. Set the verification status: Pending, Verified or Rejected.

Enrol an applicant

1. Move the application to Accepted.
2. Select Enrol.
3. A student record is created and an invitation is sent (48-hour expiry) if no account is linked.

Enrolment is idempotent — a second attempt fails without creating another student record.

Related

• Students module
• Admissions overview